💳Card Expenses: Step By Step Guide

Approval policies for Card Expenses can be set at a merchant category level or a team level. We’ve outlined the steps below for each of the two different Approval Policies you can set up-

Steps to Create a Merchant Category Approval Policy

1) Manage Rules: In settings, click “Manage Rules” on the Approval Policy tile.

2) Create New: Click on "Create new" to begin setting up your Approval Policy.

3) Name Your Approval Policy: Give your approval policy a clear and descriptive name. 4) Select Merchant Category: Choose the merchant category option to refine your policy from dropdown menu titled "When" 5) Pick the Required Categories: Select the categories that best fit your approval needs.

6) Modify Limits in the First Rule: Spend levels are set by specific brackets, with each rule starting at a defined spend limit. The first rule always begins at 0 AED. If there are multiple rules, the starting point of each subsequent rule will be the ending spend level of the previous one. The final rule in your approval policy will always have an open-ended limit, continuing to infinity. Adjust the spending limits as needed to suit your requirements. 7) Add Approvers: Assign the appropriate approvers to the policy in the "Required approvers" selection. You've the flexibility to choose specific users within your organization or select specific user roles (e.g Admin, Accountant

8) New Rule Created: A button will indicate a new rule, allowing you to modify the new limits. 9) Repeat for Additional Rules: Follow the same steps to set up additional rules. See below for an example of how creating policies with multiple rules work.

Policy with multiple rules example

See in the below Approval Policy for card expenses there are 2 rules within the policy. The first rule covered any expenses between 0 and 100 AED and we've decided that any spend within the bracket doesn't need to be approved. Then any spend above 100 AED will be need to be approved by "Test Signup"

Pemo Power Tip: You can create up to 3 rules, with an infinite number of steps inside each rule.

Steps to Create a Team Level Approval Policy

1) Manage Rules: In settings, click “Manage Rules” on the Approval Policy tile.

2) Create New: Click on "Create new" to begin setting up your Approval Policy.

3) Name Your Approval Policy: Give your approval policy a clear and descriptive name. 4) Select Team Option: Choose the team option to refine your policy. 5) Pick the Required Teams: Select the team(s) that best fit your approval needs.

6) Modify Limits in the First Rule: Adjust the spending limits as needed. 7) Add Approvers: Assign the appropriate approvers to the policy in the "Required approvers" selection

8) New Rule Created: A button will indicate a new rule, allowing you to modify the new limits. 9) Repeat for Additional Rules: Follow the same steps to set up additional rules.

Policy with multiple rules example

See in the below Approval Policy for card expenses there are 2 rules within the policy. The first rule covered any expenses between 0 and 100 AED and we've decided that any spend within the bracket doesn't need to be approved. Then any spend above 100 AED will be need to be approved by "Test Signup"

Pemo Power Tip: You can create up to 3 rules, with an infinite number of steps inside each rule.