🧠Understanding Invoice statuses in Pemo

Keeping track of your invoice statuses is essential for a smooth payment process and staying organized. Pemo’s platform offers a clear, user-friendly way to monitor each invoice’s status at every stage—helping you stay in control, even though invoices are paid outside the platform. Here’s how Pemo can help you manage each status:

1. Pending

   • What it Means: The invoice has been uploaded and is waiting for approval.

   • Next Steps: Review the invoice details, assign approvers as needed, and ensure all required documentation is complete. Once ready, it can move through the approval workflow.

   • When to Act: Promptly review pending invoices to prevent any bottlenecks in the payment process.

2. Approved

   • What it Means: All designated approvers have reviewed and approved the invoice. It’s now ready to be scheduled for payment outside of Pemo.

   • Next Steps: Ensure all payment details are prepared and the invoice is included in your next payment batch.

   • When to Act: Finance or the designated payer can arrange payment according to your standard schedule.

3. Unpaid

   • What it Means: The invoice has been approved but payment is still pending, usually awaiting processing or scheduling outside of Pemo.

   • Next Steps: Prepare any necessary payment information and confirm that all bank or payment system details are accurate.

   • When to Act: Prioritize unpaid invoices based on due dates and vendor terms to maintain healthy supplier relationships.

4. Paid

   • What it Means: The payment has been processed outside of Pemo, and the invoice is now marked as paid in the system for tracking purposes.

   • Next Steps: Confirm with the vendor if necessary and update your records in your accounting system.

   • When to Act: No immediate action is needed once an invoice is marked as paid, but double-checking for accurate record-keeping is always a good practice.

5. Rejected

   • What it Means: The invoice has been flagged due to issues, such as missing information or errors, and was not approved.

   • Next Steps: Review any comments or reasons provided by the approver(s). Correct any issues, update the invoice details, and resubmit it for approval.

   • When to Act: Promptly addressing rejected invoices minimizes potential delays and helps maintain good vendor relationships.

Status Summary at a Glance:

• Pending: Awaiting approval—review to advance.

• Approved: Ready for payment—ensure funds are scheduled.

• Unpaid: Approved but not yet paid—confirm payment details.

• Paid: Payment completed—no further action needed.

• Rejected: Flagged for issues—review and resubmit.

With these statuses, you gain full transparency and control, keeping the invoice process running smoothly from submission to final payment.