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        • 🗓️Calculating your total monthly spend limit
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        • How to set up Apple Pay for your Pemo cards?
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        • How to set up Google Pay for your Pemo cards?
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    • 📊Budgets
      • 💳Steps to Create a Card-Type Budget
      • 🏋️Steps to Create a Member-Type Budget
      • 🛒Steps to Create a Merchant Category-Type Budget
      • 🧑‍🤝‍🧑Steps to Create a Team-Type Budget
      • ✏️Managing Your Budgets: How to Edit, Delete, or View Budget Details
      • 📩Budget Owner Notifications
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      • 💳Ordering new Pemo cards
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  • Expenses
    • 🧾Expense Management
      • 📩Receipts Inbox
        • 👩‍🔧How to add an email address to your mail box as a contact
        • 📨Setting up automatic email forwarding for digital receipts
        • ⁉️Understanding Receipt Statuses in the Pemo Receipts Inbox
      • 💵Creating out-of-pocket expense
      • 👁️‍🗨️Track Expenses as a Team member
      • 👨‍💼Manage Expenses as an Admin/Financial Controller
        • 👍Pemo's Receipt Verification
      • ➕Adding a receipt and note to a card expense
      • ✅Setting up Approval Policies
        • 💳Card Expenses Approval Policy: Step By Step Guide
        • 🆕New Cards & Spending Limits Approval Policy: Step By Step Guide
        • 📤Out-of-pocket Expenses Approval Policy: Step By Step Guide
        • 📄Invoices Approval Policy: Step By Step Guide
        • 💡Editing the Default Policy
    • ⚙️Card Expenses vs. Out-of-Pocket Expenses: What’s the Difference?
    • 👩‍💻Expenses Tab: Statuses & Tracking
  • ⚖️Cash balance
    • 📑Cash balance as an admin or accountants
      • 🔄Exporting Withdrawals & Pocket Expenses
      • 🖇️Linking Users to Accounting Accounts
    • 💵Cash balance as spender (team member)
  • Invoices
    • 📠Invoice Management
    • 🧠Understanding Invoice statuses in Pemo
  • Accounting and Pemo
    • 🎇Submission Polices
      • 🚩What are Submission Policies?
      • 🎙️Default Submission Policies
      • 💳Creating Custom Submission Policies for Card Expenses
      • 🧾Customizing Default Submission Policy for Pocket Expenses
      • 📬Reminders and Notification
    • 📠Accounting Setup
      • 🪛Setting up Accounting with Pemo
        • 📕ZohoBooks Integration
          • 🔗How to Link Zoho Books to Pemo - Step-by-Step Guide
            • 🔐Pemo Integration Permissions with Zoho Books Overview
            • 🔧Troubleshooting Zoho Books Connection issues
          • ✏️How to use our offline integration with ZohoBooks
        • 💻Xero Integration
          • 🔗How to link Pemo to Xero - Step by Step Guide
            • ❓Xero Online Integration FAQ
          • ✏️How to use our offline integration with Xero
        • 🖇️Wafeq Online Integration
          • 🦾How to link Pemo to Wafeq - Guide
          • ❓Wafeq Online Integration FAQ
        • 🔗Quickbooks Integration
          • 📤How to link Quickbooks to Pemo - Step by Step Guide
          • ✏️How to use our offline integration with Quickbooks
        • 🧙Tally Integration
          • ↔️Exporting & Import Expenses to Tally
        • 📊Pemo Universal CSV
          • 🔎Using the Pemo Universal Template
      • 💠AI Powered Accounting
        • 🔷Pemo Copilot
          • 🔹Activating Pemo Copilot
        • 🔶Smart Vendor Creation
          • 🔸How to activate Smart Vendor Creation
    • ❓Accounting FAQs
  • Managing your account as Admin
    • 👩‍🏭User and Team Management
      • ✉️Inviting and deactivating users
      • 👨‍🏫Manage User Roles
      • 📩Inviting an external accountant
      • 👯Organize Pemo Users by Teams
    • 👩‍💻Admining your Account
      • 🔝Subscription plans and pricing
      • 🖇️Changing your company name or address
      • 🚧Company account restriction reasons, timelines, and explanations
      • 🤝Pemo referral program
        • 🛤️How to track your referrals
        • 🎇How to redeem your reward
      • 📧How to manage your email notifications in Pemo
  • 🔐Privacy & Security
    • 👩‍🏭How to protect your account from fraudsters
    • 🛑How to Handle a Fraudulent Transaction on Your Pemo Card
  • 🥸How to spot and avoid phishing scams targeting your corporate card
  • Video Series
    • 📽 Order your Pemo cards
    • 📽 Add funds to your Pemo account
    • 📽 Edit, terminate and freeze cards
    • 📽 Set up your Approval Policies
    • 📽 Manage card limits
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  • Steps to Create a Merchant Category Approval Policy
  • Steps to Create a Team Level Approval Policy

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  1. Expenses
  2. Expense Management
  3. Setting up Approval Policies

Card Expenses Approval Policy: Step By Step Guide

Approval policies for Card Expenses can be set at a merchant category level or a team level. We’ve outlined the steps below for each of the two different Approval Policies you can set up-

PreviousSetting up Approval PoliciesNextNew Cards & Spending Limits Approval Policy: Step By Step Guide

Last updated 5 months ago

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Steps to Create a Merchant Category Approval Policy

1) Manage Rules: In settings, click “Manage Rules” on the Approval Policy tile.

2) Create New: Head to the "Card expenses" tab and click on "Create new" to begin setting up your Approval Policy.

3) Name Your Approval Policy: Give your approval policy a clear and descriptive name. 4) Select Merchant Category: Choose the merchant category option to refine your policy from dropdown menu titled "When" 5) Pick the Required Categories: Select the categories that best fit your approval needs.

6) Modify Limits in the First Rule: Spend levels are set by specific brackets, with each rule starting at a defined spend limit. The first rule always begins at 0 AED. If there are multiple rules, the starting point of each subsequent rule will be the ending spend level of the previous one. The final rule in your approval policy will always have an open-ended limit, continuing to infinity. Adjust the spending limits as needed to suit your requirements. 7) Add Approvers: Assign the appropriate approvers to the policy in the "Required approvers" selection. You've the flexibility to choose specific users within your organization or select specific user roles (e.g Admin, Accountant

8) New Rule Created: A button will indicate a new rule, allowing you to modify the new limits. 9) Repeat for Additional Rules: Follow the same steps to set up additional rules. See below for an example of how creating policies with multiple rules work.

Policy with multiple rules example

See in the below Approval Policy for card expenses there are 2 rules within the policy. The first rule covered any expenses between 0 and 100 AED and we've decided that any spend within the bracket doesn't need to be approved. Then any spend above 100 AED will be need to be approved by "Test Signup"

Pemo Power Tip: You can create up to 3 rules, with an infinite number of steps inside each rule.

Steps to Create a Team Level Approval Policy

1) Manage Rules: In settings, click “Manage Rules” on the Approval Policy tile.

2) Create New: Click on "Create new" to begin setting up your Approval Policy.

3) Name Your Approval Policy: Give your approval policy a clear and descriptive name. 4) Select Team Option: Choose the team option to refine your policy. 5) Pick the Required Teams: Select the team(s) that best fit your approval needs.

6) Modify Limits in the First Rule: Adjust the spending limits as needed. 7) Add Approvers: Assign the appropriate approvers to the policy in the "Required approvers" selection

8) New Rule Created: A button will indicate a new rule, allowing you to modify the new limits. 9) Repeat for Additional Rules: Follow the same steps to set up additional rules.

Policy with multiple rules example

See in the below Approval Policy for card expenses there are 2 rules within the policy. The first rule covered any expenses between 0 and 100 AED and we've decided that any spend within the bracket doesn't need to be approved. Then any spend above 100 AED will be need to be approved by "Test Signup"

Pemo Power Tip: You can create up to 3 rules, with an infinite number of steps inside each rule.

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