Running payroll takes your salary file through five steps and sends the run to the Payment Order Authorizer (POA). Nothing is paid until the POA authorizes it. If you're the POA, you authorize at the end.
Before you start
Who: a team member with payroll access, or the POA.
Where: web only.
Set up first: your recipients are added and your salary file is ready. See Add payroll recipients and Prepare your salary file.
Run payroll
In the left sidebar, select Accounts. On your Business Bank Account card, select Send money → Payroll.
Then complete the five steps:
Upload: add your salary file.
Check rows: fix or add any flagged rows until every row is Ready to pay.
Details: choose the Salary month and enter a Reference.
When: choose Send now, or Schedule for later and pick a Payroll date from tomorrow onwards. A date on a Saturday or Sunday moves to the next business day. Send now needs enough available balance for the whole run.
Review: check the total, the number of recipients, the fees and the send date, then submit.
What happens next
If you prepared the run: you see Submitted for authorization. The POA is notified and authorizes it. See Authorize a payroll run.
If you're the POA: complete your verification to authorize it. You see Payroll sent or Payroll scheduled.
If your balance is short, Review tells you how much more you need. Add funds to your Business Bank Account and try again.