Cash Balance is rolling out next week in Pemo. It improves cash tracking by separating cash movements from real expenses.
This article covers:
What Cash Balance is
The pain it fixes
What’s changing in Pemo and exports
What you need to set up before exporting
What is Cash Balance?
Cash Balance is a running balance for each spender. It tracks cash movement between the company wallet and the spender’s cash balance.
It helps you see:
Who owes the company (after withdrawals)
Who the company owes (after reimbursements and adjustments)
The pain this fixes
If your team handles cash expenses (ATM withdrawals or out-of-pocket payments), you’ve probably dealt with:
Zero visibility on how much cash each spender withdraws vs actually spends
Receipt mismatches (example: AED 250 receipts attached to AED 100 withdrawals)
Manual follow-ups to track who owes money back (or who needs paying)
Messy books when withdrawals show up as expenses instead of outstanding cash
Reimbursement confusion — unclear how much is owed, and to who
How Cash Balance works
Each spender gets a personal cash ledger that shows:
How much they’ve withdrawn from ATMs
How much they’ve spent from that cash (via reimbursements)
Their current cash balance — whether they owe the company, or the company owes them
What’s changing in Pemo
1) ATM withdrawals will no longer be considered expenses
After release, ATM withdrawals are treated as a fund transfer:
From the company wallet
To the spender’s cash balance
This means the withdrawal becomes a liability on the spender until it’s settled.
2) Reimbursements will no longer be considered bills
After release, reimbursements are treated as expenses paid from the spender’s cash balance.
This can create a liability on the company to return money to the spender, especially when:
The spender paid out-of-pocket, and
They didn’t withdraw cash first (or withdrew less)
What happens to old withdrawals?
Nothing changes for past data.
Any withdrawals created before Cash Balance goes live will:
Remain classified as expenses
Stay exportable from Accounting Export → Transactions
If you export expenses, here’s what’s changing next week
ATM withdrawals move to Balance Movements
In exports, “Balance Movements” live under Accounting Export → Wallet Movements.
Here’s what to expect:
Old withdrawals stay where they are — nothing breaks
New withdrawals export from Accounting Export → Wallet Movements
New withdrawals export as fund transfers (company wallet → spender cash balance), not expenses
Reimbursements export as expenses from the spender’s cash account, not bills
Cash transactions (important)
After release, the below will export based on the spender’s Cash Account mapping:
Withdrawals
Reimbursements
Manual adjustments
In-app guidance
You’ll see an in-app banner for 30 days to guide the transition.
What you need to do once the feature is live
Cash Balance will appear automatically. To export cleanly, set up your Cash Accounts.
Go to Cash Balance (under More in the sidebar)
Link only the spenders who handle cash transactions to cash accounts using the setup wizard (one shared account, or one per spender)
Export as usual — the accounting treatment updates automatically
If a spender isn’t linked, their cash activity may not export as expected.
FAQ
Q. Will this change past data?
A. No. Older withdrawals remain expenses and stay in Accounting Export → Transactions.
Q. Where will new withdrawals export from?
A. From Accounting Export → Wallet Movements (your Balance Movements export).
Q. Do I need to do anything for the feature to turn on?
A. No. Cash Balance will appear automatically. Export setup needs Cash Account linking.
Q. What if we reimburse someone outside Pemo?
A. Use a manual adjustment in Cash Balance, and leave a clear comment for your records.