Cash Balance is launching soon in Pemo. It improves how cash is tracked by separating cash movements from real expenses.
This article explains:
What’s changing in Pemo
What changes in accounting exports
What you need to set up before exporting
What is Cash Balance?
Cash Balance is a running balance for each spender.
It tracks cash movement between:
The company wallet, and
The spender’s cash balance
It helps you see:
Who owes the company (after withdrawals), and
Who the company owes (after reimbursements and adjustments)
What’s changing in Pemo
1) Withdrawals will no longer be considered expenses
After release, ATM withdrawals will be treated as a fund transfer:
From the company wallet
To the spender’s cash balance
This means the withdrawal becomes a liability on the spender until it’s settled.
2) Reimbursements will no longer be considered bills
After release, reimbursements will be treated as expenses paid from the spender’s cash balance.
This can create a liability on the company to return money to the spender, especially when:
The spender paid out-of-pocket, and
They didn’t withdraw cash first (or withdrew less)
What happens to old withdrawals
Any withdrawals created before Cash Balance goes live will:
Remain classified as expenses
Stay exportable from Accounting Export → Transactions
What’s changing for accounting exports
Older (pre-release) withdrawals
Export from Accounting Export → Transactions
New (post-release) withdrawals
Export from Accounting Export → Wallet Movements
Cash transactions (important)
After release, these cash transactions will export based on the spender’s Cash Account mapping:
Withdrawals
Reimbursements
Manual adjustments
What you need to do before release
Link each spender to a Cash Account
To export cash transactions correctly, accountants must link spenders to a Cash Account.
Why this matters
If a spender isn’t linked, their cash activity may not export as expected.
How to set it up
Go to Cash Balance
Open Members’ Cash Balance
Select a spender
Link them to the correct Cash Account
Repeat for each spender who withdraws cash or submits reimbursements
FAQ
Q.Will this change past data?
A. No. Older withdrawals remain expenses and stay in Accounting Export → Transactions.
Q. Where will new withdrawals export from?
A. From Accounting Export → Wallet Movements.
Q. Do I need to do anything for the feature to turn on?
A. No. Cash Balance will appear automatically. Export setup needs the Cash Account linking.
Q. What if we reimburse someone outside Pemo?
A. Use a manual adjustment in Cash Balance and leave a clear comment for your records.